For international conferences held in Japan, we provide comprehensive venue setup, staffing, and online interpretation arrangements (multilingual support). Serving as a liaison for our Chinese affiliates, we also offer joint exhibition services, including booth design and construction, hotel and vehicle arrangements for staff, guide services, local interpretation (oral and written), proxy exhibition services, and business follow-up between clients.
Exhibitions & Event Services
Venue Setup
Because we manage the entire process in-house—from booth design to construction—we are able to create a cohesive design with a consistent concept. We carefully consider practical on-site details such as brand presentation, meeting space layout, and staff flow, optimizing the setup to ensure smooth operations on the event day.
Event Staffing (Operations Staff & Interpreters)
In addition to operational staff for reception, visitor guidance, attendee assistance, and event coordination, we can also arrange interpreters as needed to ensure smooth on-site operations. Based on the purpose of the event, the expected audience, and the scale of the venue, we carefully assign experienced staff and design the on-site structure, including role allocation and operational flow for the event day.
Exhibition Representation
For companies that are unable to attend exhibitions or events in person, we provide exhibition representation services, handling on-site operations on their behalf. During the event, we record and organize visitor feedback and inquiries, and after the exhibition we provide detailed reports and handover support to facilitate follow-up in accordance with Japanese business practices.
Business Follow-up Support
We provide careful support for the practical aspects of business follow-up, including organizing meeting notes and business card information, arranging follow-up communications, preparing necessary materials, and coordinating future meetings. Taking cultural and communication differences into account, we ensure that follow-up is conducted at the appropriate timing and in a respectful and professional manner.
Our Process
Case Studies
| Category | Support Provided | Scale |
|---|---|---|
| FOODEX International Food and Beverage Exhibition | Provided comprehensive support for exhibiting at a trade show in Japan, including interpreter arrangements and business meeting coordination. | 10 guests ／ 4days |
| Japan DIY Homecenter Show (Makuhari) | Provided arrangements for visits to trade shows held in Japan, including company visits and on-site support for business meetings. | 8 guests ／ 5 days |
| Location: Osaka Event: Investment Promotion Business Matching Event | Provided planning and operational management, including coordinating and inviting Japanese companies to participate in the event. | 30 guests ／ 2 days |
Typical Use Cases
Proxy Exhibition Services
Even when local attendance is difficult due to overseas business trips or staffing shortages, our company can represent you as a proxy exhibitor. After a thorough briefing on your products, services, and key selling points, we handle visitor explanations, business card exchanges, and inquiry responses on your behalf, ensuring smooth booth operations throughout the exhibition period.
Planning and Management of Non-Exhibition Events
We plan and manage various international events beyond exhibitions. From forums, networking events, and business matching sessions to ceremonies and receptions, we provide end-to-end support—including the recruitment of Japanese companies—covering everything from program design to on-site management.
